Supply Chain Director

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The Opportunity

The Head of New Business Development (NBD) will support the Country Director, PDQ Director, Manage and ensure the country programmes’ overall Supply Chain function is effective and efficient and are accountable to its beneficiaries and donors as well as develop and implement strategies and plans to ensure that overall programme Supply Chain: Supplies and Procurements, transport and asset management, warehouse management are met according to agreed programme activities and resources utilisation priorities and SCI systems, polices, and procedures

Ensure an efficient, effective and strategic Supply Chain service across all programs and field offices. This includes implementing, monitoring and following-up across all Supply Chain disciplines to ensure that SCI’s Supply Chain polices, standards, and best practices is adhered to.

KEY AREAS OF ACCOUNTABILITY:

KEY AREAS OF ACCOUNTABILITY:

Strategic / Leadership

* Provide overall leadership of Supply Chain functions for programme and emergency operations with more focus on strategy rather than daily operational matters.

* Lead the design and implementation of supply chain strategies to meet SCI AFG programme operational needs.

* Lead the alignment of CO, Regional and Global Supply Chain Strategies to attain efficiency, effectiveness, and agility to respond to CO programme requirements.

* Lead the design and implementation of supply chain operational planning to ensure the delivery of integrated services focused on achieving successful programming – e.g. proposal development, budgeting, monitoring and field supervision.

* Actively involved in preparedness planning for complex operations and emergencies.

* Continuously review Supply Chain systems and procedures in Country ensuring they meet SCI’s minimum standards, including adequate control mechanisms implemented and adhered to.

* Continuously improve supply chain processes and systems and find innovative solutions – when required – to maximize efficiency, effectiveness, and customer satisfaction.

* Provide guidance and advice to programmes and projects on all aspects of Supply Chain especially in the areas of proposal development of high risk awards:

a. Planning Supply Chain requirements; Prepare practical Supply Chain component of the project proposals and budgeting exercises to ensure that all the logistical planning has been done, with the right/ realistic budgets.;

b. Identify areas of significant reduction in programme operational running costs through the utilization and allocation of resources;

c. Improve accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms

* Ensure the implementation of Supply chain, Fleet and Equipment management are in line with SC global policies as well as donor’s requirements and ensure that they are implemented across the programme uniformly.

* Provide leadership, manage and motivate the Country Supply Chain team in the country office as well as technically provide supervise the Field Office Supply Chain Coordinators to manage Supply Chain in their respective area of operations.

* Embed a culture of performance and effective delivery by ensuring the Supply Chain KPIs are well tracked and met with improvement measures being made speedily to remedy poor performance.

Technical/Operational

* Provide logistical and operational capacity building at Addis and field level to Supply Chain teams and programmes/project managers on Supply Chain procedures, developing Supply Chain strategies and managing Supply Chain within their technical areas.

* Guide and assist on the preparation of annual forward plan of logistical requirements such as vehicle needs, vehicle rental policy, ensuring that SC has the right number of vehicles of the right type, in the right place; achieving high levels of utilization through having efficient and competent drivers, effective maintenance systems and reliable Insurance cover to minimize risks

* Provide effective leadership on Global and Regional initiatives translating new initiatives effectively to the team and ensuring the right provisions are made in transitions.

* Provide a quarterly demand forecast from the consolidation of procurement plans

* Ensure effective warehouse and stock management control are in place through the development and maintenance of effective systems.

* Make certain all Supply Chain requirements are delivered in accordance with timescales set and agreed with programme managers

* Undertake regular visits to provincial offices and attend regional meetings, monitor the implementation of agreed Supply Chain framework; identify support required and act accordingly.

* Provide support to develop the Supply Chain component of the programme’s emergency preparedness plan, ensure that supply chain strategy is in place, that pre-positioned emergency stocks are in place and managed effectively

* Act as a full-time member of the Emergency Task Force team during emergency situations and to contribute to the development of SCI’s humanitarian response policy & strategy, if required

* Ensure regular Supply Chain reporting systems are implemented in all programme offices in line with standard financial control mechanisms for Procurement, stock, vehicles and assets. Review the monthly Supply Chain reports and advice Area Operations managers, and program/project managers where there are irregularities or areas of concern that need follow up.

* Review high value procurement documents to ensure that the right procurement procedure is followed, all the appropriate documentations are attached, and is approved by the right budget holders as per the SOD.

* Ensure that all monthly reports to Regional office and donors are appropriately prepared and sent with in the reporting period time frame.

Capacity Building

* Mentor, coach and work with the Supply Chain staffs to develop technical and managerial skills so as to assume greater responsibility.

* Proactively develop the skills of Supply Chain staffs to understand and utilise Supply Chain management tools to design and implement quality programmes. Orient non-Supply Chain staffs to optimise support effectiveness.

* Develop and maintain an effective orientation package, and ensures that new staff members are appropriately oriented and in a timely manner.

Staff Management, Mentorship, and Development

* Provide oversight to the Supply Chain Staff in the Country Office

* Ensure all Save the Children policies and procedures are understood by staff, followed and adhered to

* Manage the Supply Chain team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly

* Ensure and manage appropriate staffing within area of responsibility

* Ensure all direct reporting team have accurate and up -to- date JD

* Sets standard and agreed performance objectives for all direct reports

* Conducts regular performance reviews direct reports

* Ensure all new recruited staff gets Fraud, SS and Child safeguarding training

* Ensure staff submit accurate time sheet on monthly basis on time

* Ensure that all staff understand and are able to perform their role in an emergency as well as in development contexts

* Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff

* Incorporate staff development strategies and Performance Management Systems into team building process. Establish result based system and follow up

* Manage the performance of all staff in the program operations work area through:

* Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;

Perform any other activities as needed based on Line manager’s assignment

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

* No child dies from preventable causes before their 5th birthday

* All children learn from a quality basic education and that,

* Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

QUALIFICATIONS AND EXPERIENCE

* MSc/MA degree in Procurement/ Purchasing and Supply Management, Public/ Business Administration and other related fields.

* Professional certification in Procurement i.e. CIPS or equivalent qualification.

* Minimum of 10 years’ progressive practical experience in the field of supply chain, of which 5 years at high level managerial/directorial position.

* Minimum of 5 years’ experience in complex emergency context.

* Proven and significant experience in international procurement and contract management, financial knowledge including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps.

* Field level experience in Supply Chain for INGOs in international development and emergency programmes

* Knowledge of key institutional donors and their compliance requirements in respect of Supply Chain and procurement

* Highly developed interpersonal and communication skills including influencing, negotiation and coaching.

* Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.

* Commitment to Save the Children values.

* Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time

* Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.

* A high level of computer literacy (word, excel, ppt etc).

Additional job responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

Closing Date for Application: 19 December 2021

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

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