Reporting Officer

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Position Title: Reporting Officer

Duty Station: Conakry, Guinea

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date : 09 December 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

Internal candidates

Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Irregular migration along the Central Mediterranean route is increasingly dangerous for migrants. Crossing the Mediterranean to Italy is by far the deadliest route, with 1 death recorded for 35 arrivals (IOM, 2016). In addition, over 70% of the migrants interviewed by IOM on their arrival in Italy report that they were victims of trafficking or other exploitative practices during their migratory journey along the routes of the Central Mediterranean.

To meet these challenges, the European Union (EU) and the International Organization for Migration (IOM) have developed the Joint Initiative for Migrant Protection and Reintegration in Africa (hereinafter “Joint Initiative”), for which implementation started in Guinea in April 2017.

The project aims to protect the security, dignity and rights of migrants along this important and dangerous migration route and to help improving the reintegration of returnees through innovative approaches. This will be achieved through different types of interventions including protection and assistance to vulnerable and stranded migrants, support for sustainable reintegration in the communities of origin, the dissemination of accurate information on migration to migrants, potential migrants and communities, and the collection of data on migration flows.

The Joint Initiative aims at strengthening the technical and material capacities of the authorities and organizations involved in these areas, to ensure that they can ultimately take over policies and programmes related to the protection and reintegration of migrants in the country, with a view to improving return migration management and migration governance in particular.

Under the general supervision of the Chief of Mission in Guinea, the direct supervision of the Emergency Trust Fund for Africa (EUTF) Project Manager and in close coordination with the M&E Officer, the Reporting Officer will be responsible and accountable for coordinating the reporting of the Joint Initiative in Guinea and supporting the reporting of IOM Guinea country strategic priorities.

Core Functions / Responsibilities:

Coordinate the timely preparation, review and submission of interim and/ or final narrative reports to donors. Keep track of donor reporting requirements and submission deadlines for each activity/project.

Work closely with the Monitoring & Evaluation Officer to facilitate consistency and quality across logical frameworks, results matrix, evaluation-specific aspects or other monitoring and evaluation aspects required by IOM standards or donors for the proposals.

In close coordination with various project managers, track the submission, review, and edit interim and final project reports for donors and the Regional Office checking adherence to project proposals, signed agreements and institutional reporting requirements of IOM and donors.

Monitor and follow closely project activities to draft appropriate reports, newsletters, briefing and background notes, and other documentation as required.

Work closely with Information Management and GIS staff to facilitate accurate and effective data presentation, graphics and maps.

Coordinate closely with the Communication Unit to support the development and dissemination of communications and visibility materials, such as quarterly reports, newsletters, flash reports, etc.

Assist in developing approaches to expand IOM Guinea’s donor base, including research and mapping of funding trends and logistical or technical support for donor liaison events.

Provide technical inputs for the development of new concept notes and projects in line with donor priorities as well as IOM requirements and standards, including results-based management (RBM) principles and review and endorsement processes embedded to the PRIMA-for-all platform and the IOM Project handbook.

Closely coordinate donor agreements and project activation with managers and finance colleagues.

Contribute to the development and enhancement of effective IOM knowledge management at the country level, including project tracking, data capture, analysis, monitoring and evaluation, and information sharing and the regular update of the IOM Guinea Project pipeline tool.

Organize capacity building sessions for staff in project development, reporting, and PRIMA.

Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education • Master’s degree in Development, Social, Political Sciences, Business, Management, Public Health or a related field from an accredited institution with two years of relevant professional experience, or

• University degree in the above fields with four years of relevant professional experience.

Experience • Experience in the field of migration issues, project design, and project implementation;

• Work experience in project development, research, report writing and logical framework approach;

• Experience in liaising with governmental authorities relevant as well as other national and international institutions;

• Experience in preparing proposals and concept notes;

• Work experience in/familiarity with the region is an asset.

Skills • Knowledge of project development standards;

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;

• Efficiency, flexibility, high level of professionalism and ability to work under pressure and adhere to strict deadlines;

• Strong communication and interpersonal skills as well as creative thinking;

• Knowledge of donor-specific culture and standard calls for bids.

Languages IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

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