Proposal And Reporting Specialist



Reports to: Head of Business Development**Role Dimensions**: Interpersonal contact regular and varied, may involve negotiation and representation at coordination level.


Support development of high-quality proposals:

· Manage and oversee the development of proposal components, including log frame, theory of change and work plan, in collaboration with Technical Leads and Awards

· Draft generic and non-technical sections of proposals and shape technical narratives for coherence and completion

· Consult relevant programme staff on specific programme interventions and proactively advise for development of new initiatives

· Coordinate with technical and operation teams (finance, awards, HR, logistics, field teams) on specific information needed for proposals

· Ensure that all proposal components, including narrative, monitoring and evaluation plan, and work plan, are well-aligned, comprehensive and reflected in the budget

· Review budgets for alignment, cost-effectiveness and value for money and ensure support costs are adequate

· Ensure that gender equality markers and child safeguarding checks are completed during proposal development

· Ensure Monitoring, Evaluation, Accountability and learning (MEAL) frameworks and other key cross cutting program elements have been taken into account for all proposals.

· Finalize and package proposals on time and according to donor specifications and deadlines and Save the Children quality standards.

· Coach/ build capacity existing programme staff on proposal development.

· Carry out field visits, meetings and workshops necessary to develop and finalize proposals.

Ensure effective coordination of proposals with other departments, donors and members

· Conduct proposal kick-off meetings with key proposal team members and develop proposal development plans and follow up with proposal team members

· Support Awards with drafting of internal compliance tools

· Liaise with members during proposal development on the member role in project delivery, and, where possible, early feedback on programme design

· Liaise with global and in-country partners for proposal inputs

· Liaise with in-country donors on proposal design, where appropriate

· Together with Awards, ensure all proposal and concept note submissions to donors are reviewed and approved by the relevant people and respond to their feedback

· Update information on relevant tracking tools for business development

· Maintain MS Teams site(s) on behalf of Myanmar Country Office Business Development (this includes ensuring general templates, checklists, and BD information is up-to-date and available to those in the CO as well as ensuring access and historical documents from proposals are easily searchable and available)

Develop donor standard communication materials

· Lead in developing program and donor briefs; propositional concept notes and essential donor fact sheets.

· Develop standard capacity statements based on the strategic goals of Myanmar

· Develop standard SCI information that is usually required for concept notes and proposals (i.e., write up about Myanmar, SCI, organizational capacity, etc.)

· Support the Head of Business Development with any New Business Development needs such as donor mapping/intelligence, proactive member and donor engagement, and strategic positioning and outreach (tools and initiatives)

Support on report writing for selected awards (maximum 20% of time)

· Provide skilled editorial assistance: edit and proofread reports for selected high-risk awards, including making editorial recommendations.

· Finalize reports on time according to donor specifications and language and deadlines and Save the Children quality standards.

· Mentor and/capacity build existing programme staff on reporting**

Maintain and update funding tracker


· Desirable:

· Masters and/or Bachelor degree on relevant subject or equivalent field experience**


· At least 5 years’ substantial experience working with a humanitarian/ development organisation

· Experience in leading development of large-scale or strategic proposals, including the development of narrative proposal and project budgets greater than $1 million.

· Previous experience of project management and project cycle management, including project design, implementation and evaluation

· Coordination skills, including experience of coordinating a team of people to deliver results within a restricted timeframe

· Excellent English language skills and ability to communicate effectively using donor language and technical development language

· Good understanding of donor compliance and Save the Children reporting mechanisms and requirements

· Strong representational skills

· Ability to work calmly under pressure in a rapidly changing context

· Ability and willingness to travel regularly into the field

· Ability to analyse information, evaluate options and to think and plan strategically

· Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.

· Commitment to Save the Children International values


· Proven capacity to deliver training and coach staff


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