Department: Project Development Department**

Contract Type: Fixed Term

Location: Hargeisa

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Project Development Officer Position in Hargeisa, Somaliland.

Position Profile:

Under the direct supervision of the Project Development Manager, the successful candidate will work closely with Project Development Department staff within the ACTED office.

Duties and Responsibilities:

Project Cycle Management

· Facilitate the development and implementation of project cycle management;

· Keep track of all projects and programmes monitoring and evaluation schedules and work with the respective staff to design and implement monitoring and evaluation procedures;

Developing an External Donor Relations Strategy

· Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;

· Develop high quality proposals for new projects

Ensuring the Production of Timely, Accurate and Analytical Reports for Donors

· Understand and disseminate Donors guidelines;

· Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;

Information System

· Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);

· Ensure that appraisal, monitoring and evaluation reports are made useful for fundraising and add to the general base of field knowledge in the country for all organisations working in the area;

Participatory Appraisal, Monitoring and Evaluation

· Ensure that local partners, when appropriate, engaged in appraisal for and/or with ACTED are trained and given advice in participatory approaches, minimalizing bias, and other key methodologies for information gathering;

Departmental Follow-up

· Follow up work plans, activities and their quality;

· Communicate regularly to the regional Programme Managers and Coordinations on all activities;

Developing Internal Coordination and Communication mechanisms

· In relation with the Project Development Manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);

Developing an External Communication Strategy

· Define the main target groups, activities, resources and partnerships needed;

· Assisting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalyzing action on specific projects or components of projects

Protection Mainstreaming

· Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labors).


· Any other duty as may be requested by your supervisor.

Qualifications/Skills Required:

· Degree in Political Science, International Development studies or related field is preferable.

· Demonstrated experience (3 years and above) in project development in an NGO/INGO is highly preferable.

· Able to manage a high workload and meet tight deadlines

· Excellent experience in proposal writing

· Understanding of the developments issues and/or work experience in Somalia/Somaliland

· Well versed with computer knowledge

· Excellent communication skills with knowledge of both internal and external communications environments.

· Proactive, self-starter – able to work with minimum supervision.

· Excellent time management, organization, and prioritization skills, with the ability to work under pressure and to meet deadlines.

· Willingness to travel to the field

· Understanding and ability to fluently speak English language

· Flexible, enthusiastic and a willingness to listen and learn from others.

· Ability to work independently.


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