Project Development And Reporting Officer


Position Title: Project Development and Reporting Officer

Duty Station: Khartoum, Sudan

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 02 December 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

Internal candidates

Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.


Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Programme Support Coordinator, and in coordination with the Head of Programmes and relevant Project Coordinators, the successful candidate will contribute to the project development and report coordination activities and will support the Head of Programmes and the Programme Support Coordinator in donor liaison as part of the Country Office (CO)’s efforts to raise funds to continue and develop projects, and to ensure quality reporting on the current programme portfolio of Sudan CO.

Core Functions / Responsibilities:

Act as a Focal Point within the CO in support to Project Coordinators, for the design and development of new programme and project concepts and proposals in line with overall government priorities, mission strategic response and opportunities, and in line with the IOM Project Handbook.

Coordinate the proposal development in close coordination with the Programme SupportCoordinator, Head of Programmes, CoM, Programme Managers, relevant IOM Country Offices, the Regional Thematic Specialists of the Regional Office for Middle East and North Africa, governmental authorities, international and regional institutions, as well as partner organizations in the public or private sector.

Liaise with relevant units at Headquarters (HQ) and Regional Office to obtain all necessary internal approvals for submission of project documents as per IOM project development, review and endorsement Standard Operating Procedures (SOPs) and IOM Project Handbook.

Support the Project Coordinators and the Senior Management Team of the CO on the development and submission of project proposals, reporting on current projects, broad strategic planning and conducting analysis of opportunities for IOM programming.

Liaise with the Head of Resources Management and the Resources Management Unit’s Financial Reporting Focal Point, coordinate with the Project Coordinators and with Regional Thematic Specialists for the timely preparation, review, and submission of interim and/or final narrative reports to donors. Ensure the reports are in line with specific donor requirements, are clearly reflecting the results achieved and the submitted copies are shared with relevant units.

When requested by the Programme Support Coordinator, participate to the meetings on inter-agency coordination mechanisms (e.g. UN Work Plan, UN Development Assistance Framework, and Sudan Humanitarian Fund (SHF) funding rounds) and other sector or thematic working groups.

In coordination with the Programme Support Coordinator and Head of Programmes, participate and engage actively to UN, donors’ meetings, provide reporting and inputs as required to increase understanding and knowledge of IOM’s programmes and capacities, and to spot opportunities for continued or expanded activities and funding.

Keep the Programme Support Coordinator, the Head of Programmes, and ProjectCoordinators up to date on partner and donor priorities, preferences and synergies on new calls for proposals and initiatives launched and/or promoted by the donor community.

Facilitate the organization of donors briefings and visits, regional conferences and other relevant meetings, etc. Contribute to the preparation of the relevant documents, drafting concept papers, coordinating briefing inputs or talking points. Prepare and coordinate all necessary follow-up actions internally and externally for the CO and HQ staff, and donors.

In coordination with the Programme Support Coordinator, and Head of Programmes, Programme Managers, Communication Officer and CoM, provide comprehensive inputs for different documents or materials requested by United Nations Country Team (UNCT)/ Humanitarian Country Team (HCT) or individual agencies, government institutions, donors, relevant Units at HQ and Regional Office and/or other partners.

Prepare and/or provide inputs for core Sudan CO documents and reports, inputs to Regionalreports, strategic papers and other reports and materials on IOM programmes and events.

Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education • Master’s degree in Political or Social Sciences, International Relations, Development Studies, or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience • Experience in project development of humanitarian programmes for migrants, humanitarian response, Development and/or capacity-building activities;

• Experience in Project design and donor liaison;

• Familiarity with IOM project cycle management and the IOM Project Development and implementation Handbook;

• Experience in liaising with governmental and diplomatic authorities, UN agencies, as well as with national and international institutions.

Skills • Excellent writing technical skills in English;

• Excellent communication, negotiation and interpersonal skills;

• Ability to pay close attention to details and work with minimum supervision;

• Ability to work harmoniously with a team and in a multi-cultural environment;

• Personal commitment, respect for diversity, high level of integrity and drive for results;

• Demonstrated gender awareness and gender sensitivity;

• Strong level of computer literacy (Internet and Microsoft Office is a requirement.);

• Sound and proven understanding of internal and international migration issues in Sudan, the Sub-Region and related issues; and,

• Knowledge of the Region is an advantage.

Languages IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes Accredited Universities are the ones listed in the UNESCO World Higher Education Database (

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.


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