Project Associate, Quality Control And Backstopping Support


Duty station: Guadeloupe – FWI

Type of contract: Employment contract, full-time

DRS is seeking an experienced Project Associate, to work for a Development Cooperation consulting firm committed to supporting the social, economic, and environmental development of the Caribbean. The ideal candidate has at least 3 years of prior backstopping experience on donor funded projects, preferably EU/IDB/WB and will provide support on all financial, contractual and programmatic works associated with organization’s diverse and growing program portfolio. Backstopping responsibilities include supporting periodic program and financial project reporting, consultant communications and coordination, and contract management.

The scope of work of the Project Associate involves:

Supports backstopping of multiple concurrent project activities/ consulting assignments and provides administrative, financial and operational support, ensuring program compliance with client and company operational, financial, procurement procedures; Assists in writing, reviewing, editing, and preparing of reports and other deliverables; Contributes to technical and financial proposals (initial research, narrative, formatting, CV, budget…) within the team in charge of the tender; manages administrative requirements at contracts development stage; ensure quality control before a proposal is submitted; Closely collaborates with the Project Manager and field team in conducting proactive financial backstopping and budget tracking. Assists with preparing and tracking financial aspects of project/consulting arrangements, includingmanaging the procurement process for goods and services from request for quotations to the selection of suppliers, purchase orders, and invoices from Clients, consultants and other partners; Supports Consultants by developing contractors’ agreements and monitoring contracts’ engagement, and ensure high quality timely delivery of requirement; Develop and implement a quality control process and improve current templates and procedures for contracts development, management, financial execution, and monitoring; Supports business development by improving methodologies and tools regarding Caribbean market intelligence and by engaging and maintaining network with relevant technical and financial partners; Participates actively in team meetings and contributes to internal transformation projects; Represents the company in external meetings, PR events. Requirements:

The successful candidate will be an entrepreneurial, team-oriented staff member with demonstrated organizational and communications skills, experience supporting / backstopping international donor-funded projects, and a passion for improving effectiveness of social change efforts in the Caribbean. Specific qualifications include:

Bachelor’s degree in international development, international relations, business administration, or related field; Minimum of 3 years’ experience with donor-funded activities; Familiarity with EU/IDB/WB/AFD priorities and programming is preferred; Experience supporting EU/IDB/WB/AFD programs or knowledge of EU/IDB/WB/AFD rules and regulations required; Strong interpersonal and cross-cultural communication skills; Strong aptitude in written correspondence and report writing, excellent presentation and oral communication skills; Proven organizational skills and ability to manage multiple tasks with a high degree of accuracy and attention to detail, including the ability to prioritize; Fluency in French, very good command of English is required; Experience living overseas is desired.


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