Position Title: Grant Management Trainee
Supervised by: Head of Programme
Reporting to: Head of Programme
Duty Station: Yaoundé**
Area of Operation: Cameroon
Employment Period: 12 months
Type of Contract (Expat/National/Trainee): Trainee
Salary & Benefits: Monthly stipend of 10,000 DKK. Accomodation, transport and insurance provided.
The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.
Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
DRC has been operating in West Africa since 1998. The DRC West Africa Regional Office is based in Dakar, Senegal, and covers six countries outside of Senegal. The Cameroon country office opened in 2018 and currently includes a coordination office in the capital Yaoundé, an area office in Buea covering the Northwest and Southwest regions, and an area office in Meiganga covering the Adamaoua and East regions.
Based in the DRC Cameroon Office, this position will support the reinforcement of efficient and timely grant management. The Trainee will work intensively with both the Support Services (especially its Finance Department) and the Programme teams in the two area offices covering the Southwest and Adamaoua/East regions. The trainee will support with high-quality and timely reports for donors and other country- and HQ-level communications; and will support the Head of Programme in initiatives to expand the portfolio, including proposal development and program design.
It is a unique opportunity to join a well-known international organization and benefit from on-the-job experience in a dynamic humanitarian context.
3. Duties and Responsibilities
Under the management of the Head of Programmes, the Grant Management Trainee will have the following main responsibilities:
· Keep track of and coordinate donor reporting requirements as stipulated in the various donor contracts, including coordinating inputs between programme teams and ensuring high-quality, well-written and timely reports meeting donor requirements.
Support HOP in providing timely, thorough responses to information requests from internal and external sources. Assist in writing of communication materials, including press releases, success stories, programme briefings etc. for internal and external audiences, packaging stories that center on evidence to further illustrate impact of programming. · Assist the HOP in proposal development tasks, through collecting and compiling necessary inputs from programme staff in line with the proposal development plan; supporting in the writing of the proposal as needed; and ensuring donor guidelines are respected.
· Oversee the grants component of DRC Dynamics system;
· Manage follow-up of contractual and official information and correspondence for the relevant grants;
· In coordination with relevant staff, design, maintain and inform internal procedures, systems and tools to facilitate DRC compliance with contractual obligations to donors;
· Contribute to collecting and centralizing information on new funding opportunities, calls for proposals and donor guidelines.
· Support M&E staff to ensure the development of quality monitoring reports of program activities.
Assist in organizing Grants Opening, Review, and Closing meeting. In addition to the above, the Grant Management Trainee may be asked to carry out other duties requested by the Head of Programme.
4. Required Qualifications
Professional French and English proficiency, including excellent writing skills in both languages.
· Post-graduate degree (Bachelor/ Master) from a recognized University in Social Science, International or Development studies or related areas
Advanced practical knowledge Microsoft Office Pack (Excel, Word, Powerpoint, Outlook etc.), and online tools
5. Required Skills & Qualities
· Core Competencies of DRC:
o Striving for excellence
o Taking the lead
o Demonstrating Integrity
· Ability to work in a multinational and multicultural environment
· Excellent writing, proof-reading, and communication skills;
· Excellent organizational and multi-tasking skills;
· Strong ability to adapt, take initiative and work in a multicultural environment;
· Interest for humanitarian sector and donor’s environment;
· Listening, analytical and synthesis skills;
· Excellent communication skills, as well as patience and politeness, are required;
· Exemplary sense of ethics in the workplace;
· An engagement with an NGO or in civil society (past or present) is a most appreciated.
6. General Regulations
§ The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
§ Employee should not engage in any other paid activity during the DRC contract period without prior authorization
§ Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
§ Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
§ Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request