CALL FOR APPLICATION EX-POST EVALUATION FOR THE PROJECT “ENGAGING THE DJIBOUTIAN DIASPORA THROUGH THE DEVELOPMENT OF A NATIONAL STRATEGY AND DIASPORA MAPPING”
COMMISShttps://iomint-my.sharepoint.com/:w:/g/personal/ddaoud_iom_int/EcmHBI9z1… B**Y** : IOM Development Fund ( IDF)
Title: Engaging the Djiboutian Diaspora through the development of a national strategy and diaspora mapping.
Project type: CE – Migration and Economic Community Development
Duration: 24 months
Budget: USD 200 000
15 December 2021
Chief of Mission and Programme Manager
1. Evaluation Context Since the 1980s, the Republic of Djibouti has experienced increased emigration flows of its nationals. Today, the Djiboutian diaspora is estimated at around 50,000 individuals, residing mostly in Europe, Canada and North America.
To leverage the benefits that these migrants can bring to the development of their home country, the Republic of Djibouti intends to institutionalize their engagement with the diaspora through the development of a diaspora engagement strategy. Djibouti is seeking to make the diaspora a full partner in the development of the country.
Since the beginning of 2017, initiatives for diaspora engagement have increased, with activities ranging from capacity-building for government officials on migration, development, and diaspora engagement, to formalizing the relationship with the diaspora organizations and consultative meetings with the diaspora with support from partners such as IOM.
Despite its strong commitment to diaspora cooperation and engagement, Djibouti lacked data on the diaspora to develop an evidence-based strategy. National structures in charge of diaspora issues also needed capacity development. At the request of the Ministry of Foreign Affairs and government focal point for diaspora issues, IOM initiated a first diaspora engagement project in 2018 funded by the IOM Development Fund (IDF).
IOM Djibouti has been implementing a two-year project (December 2018 to June 2020) with the aim to contribute to build governmental capacity to mobilize diaspora involvement in Djibouti’s national development through the development of a Diaspora strategy that sets out the approach and mechanisms for diaspora engagement based on a good understanding of the needs and profile of the Djiboutians living abroad. This project is part of the migration and development initiatives that IOM Djibouti mission implements in the country.
The project was designed based on Djibouti Government’s needs in terms of diaspora engagement and following the recommendations of the first national diaspora consultation held in December 2017.
The overall objective of the project was to contribute to an inclusive development in Djibouti through the strategic contribution of Djiboutian living abroad.
To achieve this desired overall goal, the project was articulated around the following outcome and outputs:
• Outcome 1: Government implementing diaspora programme that contributes to Djibouti National Development and that mainstream gender and age.
Output 1.1 : Mapping and profiling of Djiboutians living abroad is produced
Output 1.2 : Diaspora National strategy, that has gender mainstreamed throughout, is developed
Output 1.3 : The capacities of the national institution in charge of the diaspora – Diaspora Unit at Ministry Foreign Affairs are reinforced
Given the COVID-19 context and challenges inherent to the project activities implementation, the project’s duration of implementation was extended, allowing the project to benefit from additional 6 months.
2. Evaluation purpose and scope The purpose of this final evaluation is to assess the extent to which the above-described project has contributed to its overall goal in contributing to an inclusive development in Djibouti through the strategic contribution of Djiboutian living abroad. The evaluation will also assess the relevance of the project, coherence vis-à-vis other intervention, its effectiveness, efficiency, impact and sustainability. Cross-cutting issues such as gender, Rights-based approach to programming, and environmental sensitivity (if relevant) will be covered by the evaluation.
The evaluation findings, including lessons learned and recommendations are envisaged to be used by a variety of audiences. Firstly, it will be used for informing IOM’s future programming related to diaspora engagement. Secondly the evaluation results will be used by the IOM Development Fund (IDF) as the Donor, to assist in its decision-making on the use of the Fund as seed funding, on project management and to finetune interpretation and categorisation of the funding criteria and overall regional disbursement strategies.
. To a lesser extent this assessment will be used by the Government of Djibouti as the main beneficiary of this action to assess the change brought by this project in terms of capacity-building and diaspora mobilisation/engagement.
The evaluation will cover the activities conducted and results achieved by IOM between 1 December 2018 and 31 May 2021, under the project “Engaging the Djiboutian Diaspora through the Development of a National Strategy and Diaspora Mapping”. The area covered by the evaluation will be Djibouti City and countries covered (United Kingdom, Belgium, Netherlands, France, Sweden, Canada, United States of America) by the diaspora mapping exercise through remote interviews with diaspora members.
The evaluation will be based on the 6 OECD/DAC criteria of relevance, coherence, effectiveness, efficiency, impact and sustainability.
The objectives of the evaluation are to:
Assess the relevance of the project’s intended results;
Assess the Theory of Change and design of the results matrix and the extent to which the objective, outcomes and outputs are well formulated; the indicators were SMART and baseline and targets appropriate
Assess the efficiency of project implementation;
Assess the effectiveness of the project in reaching their stated objectives and results, as well as in addressing cross-cutting issues such as gender, human-rights based approach, etc.;;
Assess the sustainability of the project’s results and benefits (or measures taken to guarantee it) or prospects for sustainability
Assess the impact prospects and assess the extent to which the project has been successful in producing expected change
Assess how effectively issues of gender equality and human rights protection were mainstreamed in the process of project design and during project implementation;
Identify lessons learned and best practices; Make recommendations for improvements
The following questions are indicative of the types of questions to be addressed in the evaluation. The evaluator is expected to develop additional questions as needed to adequately respond to evaluation purpose:
To what extent are the objectives of the project consistent with the target beneficiaries needs?
How appropriate were the project’s intended results for the context?
Were gender issues adequately addressed in project design?
How has the project design contributed towards achieving the project’s objectives?
How well have the resources and inputs (funds, expertise, time, etc) been converted into results and to what extent has the project delivered value for money?
Has the result been delivered in a timely manner? If not, what were the factors that have hindered timely delivery of outputs?
What measures were put in place to address the challenges?
Was the project implemented in the most efficient way compared to alternatives?
To what extent does the project support other interventions in the country and vice versa?
What are the synergies and linkages between the diaspora engagement project and other interventions conducted by IOM or the Government of Djibouti?
What measures has the project adopted to avoid duplication of efforts and ensure complementarity and coordination with other programs?
To what extent the project has contributed to the development of a policy for the engagement of the diaspora in the economic development of Djibouti?
To what extent has the project contributed to improving the capacities of the government of Djibouti to efficiently engage with its diaspora?
To what extent has the project activities led to improving the capacities of the Government to better understand Djiboutian diaspora composition and establish a profile of its diaspora?
To what extent has the project contributed to strengthen existing diaspora organisations’ capacities?
How have the beneficiaries used the services and products availed by the project? Has this led to the intended project benefits and outcomes?
What did the project achieve in relation to its targets?
How were the project results achieved and how effective and sustainable they are towards realizing the overall project objective and impacts?
What external factors have affected the implementation of the project and how were they managed?
To what extent this project contributes to a sustainable and progressive results in the area of diaspora engagement?
Are the conditions in place for the results to continue after the intervention has finished (financial, institutional, legal, technical and political)
To what extent has the project strengthened the capacities of the government/diaspora structures to sustain project benefits?
To what extent will the project activities respond to the future needs of the diaspora and the government of Djibouti?
What has happened as a result of the program or project? What are the results and direct impact of the project on beneficiaries especially in terms of capacity development?
vii. Cross cutting issues
Have cross-cutting issues, such as the human rights-based approach and gender, been appropriately integrated?
To what extent has the project promoted the inclusion and participation of women and youth in the mapping exercise and the national strategy development process?
4. Evaluation methodology The consultant will employ mixed methods for the evaluation. Data will be collected through desk review and key informant interviews in Djibouti city and the countries covered by the diaspora exercise. Key informant interviews will cover relevant IOM staff who have been involved in managing and implementing the project, project steering committee members, relevant government institutions, diaspora members, diaspora organisations as well as the donor.
The data collection methods may involve semi-structured and structured interviews, focus group discussions with key stakeholders and project direct beneficiaries as well as direct observation of project achievements.
IOM will provide at the beginning of the evaluation, all documents related to the project, including Project document and Results Matrix, Project budget, Project financial and narrative reports, Project files (correspondences with partners, donor, visibility material and any other material relevant to the project).
The evaluation must follow the IOM Data Protection Principles, United Nations Evaluation Group norms and standards for evaluations, and relevant ethical guidelines.
The applicants are welcome to propose different methodologies, if necessary, in their technical proposals.
5. Deliverables · Four documents will be produced as the final deliverables of the evaluation: i) an inception report including an evaluation matrix ii) a presentation outlining the initial findings iii) a final evaluation report of a maximum of 30 pages in English, including but not limited to an executive summary, evaluation methodology, concrete recommendations, best practices and lessons learnt in the concluding section;(iv) an evaluation brief which is a two-page shortened version of the evaluation report, and (v) a Management response matrix (template to be provided by IOM).
The report should highlight and clearly identify findings around the key evaluation criteria such as the relevance, coherence, efficiency, effectiveness, sustainability and impact of the project, as well as highlighting lessons learned and recommendations.
6. Timeline and Work plan The engagement period is for 20 consultancy days, including up to 6-day visit to Djibouti. The consultancy work shall commence no later than 15th December 2021 and complete by 24th January 2022.
15th -19th December
Initial briefings with the Project team to clarify TOR and
Evaluator with the support of the Project
Stakeholders interview Partners
(Government, Diaspora members)
Evaluator with the support of the Project
06th -09th January
Presentation outlining the initial findings
Draft Final report
Finalization of report + Evaluation Brief + Management Response Matrix
17th -24th January 2022
Specification of roles and quality insurance:
A management meeting will be held at the beginning of the evaluation process to ensure that the management, project team, IOM Djibouti M&E focal person and the evaluator share a common understanding of the evaluation process and various roles and responsibilities. Both sides, will agree on the final terms of reference;
IOM Djibouti will revise and accept the inception report;
The Evaluator will make a de-brief and presentation of initial findings following conclusion of the data collection and preliminary analysis. This will allow for any obvious oversights, misinterpretations, or information gaps to be identified and addressed before the evaluator begins drafting the final report
The report will be revised by IOM and the donor before its final validation.
1) Evaluation Budget:
The overall budget for this evaluation is USD 7,000, including consultant fees, travel to and from Djibouti, and DSA (to cover accommodation) for the duration of the field trip.
IOM will provide transportation durant field visit and meeting will project stakeholders.
2) Evaluation requirements:
Required Qualifications and Experience
The successful consultant (consulting firm) should have the following qualifications and experience:
ü Relevant university degree in a social science discipline such as monitoring and evaluation; development studies; population or migration studies; international relations or development; social statistics, statistics, international relations, political science or other relevant field.
ü Minimum of 10 years of relevant professional experience at academia or with international organizations such as NGOs, UN agencies.
ü At least 5 years of experience in conducting evaluations of international development and international migration projects, baseline surveys or other assessments or reviews in related areas and preferably in East Africa region.
ü Extensive knowledge of, and experience in applying, qualitative and quantitative evaluation methods.
ü Technical competence in undertaking complex evaluations which involve use of mixed methods.
ü Knowledge of Migration and development and diaspora engagement issues.
ü Work experience and in-depth knowledge of Migrations issues.
Strong technical knowledge and ability to carry out an evaluation independently based on a robust methodology. Ability to deliver quality outputs consistently throughout the consultancy duration. Excellent command of French and English both orally and in writing. Excellent organizational skills and punctuality of the submission of the deliverables. Excellent coordination and communication skills and readiness to keep clients updated and consulted on the progress and challenges encountered. Demonstrated ability to effectively interface with stakeholders including government officials and other stakeholders to collate information. Flexible to accommodate certain changes to the timeline and methodology if required and responsive to changes as part of the review and feedback process.