Emergency Preparedness And Response Officer


Position Title : Emergency Preparedness and Response Officer

Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 02 December 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

Internal candidates

Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.


At IOM Headquarters, within the Department of Operations and Emergencies (DOE), the Preparedness and Response Division (PRD) serves as the institutional focal point in preparing for and providing timely response to sudden onset disasters as well as protracted crises. PRD oversees IOM’s timely, predictable, and effective interventions in emergency situations by implementing a broad range of humanitarian programmes, in coordination with humanitarian partners, through the Inter-Agency Standing Committee (IASC) and the cluster framework.

IOM’s ability to rapidly respond to a humanitarian crisis is an essential aspect of the Organization’s emergency response operations. IOM’s partnership with standby partners is an integral component of our rapid response mechanism. As the number of humanitarian crises increases in the world, it can become challenging to mobilize IOM’s human resources to ensure that proper staff with the right profile and experience are being deployed; therefore, the relationship with our standby partners have played a critical role in the success of our past and current emergency response programmes.

Under the overall supervision of the Director, Department of Operations and Emergencies, direct supervision of the Senior Emergency Preparedness and Response Officer and the technical oversight of the Head of PRD at Headquarters, the successful candidate will be responsible for providing support for the execution of deployments of Stand-by Partners (SBPs) and surge support across the different regions of operations in the areas of emergency and crisis preparedness, mitigation and response in natural disaster and conflict settings.

Core Functions / Responsibilities:

Stand by Partnerships (SBP):

• Coordinate the deployments of SBPs requested by IOM Country and Regional Offices as well as HQ in line with the procedures of IOM and the Standby Partnership Programme (SBPP).

• Provide administrative support from the beginning to the end, and day-to-day guidance to IOM

offices for all SBP deployments, in close collaborating with SBPs.

• Support the process of monitoring and evaluation of each deployment according to SBPP requirements.

• Help with the development of performance reports, presentations, and activity reports on SBPs according to IOM requirements.

• Attend meetings, conferences, workshops, and humanitarian events related to SBPP activities globally including but not limited to donors’ meetings, Stand-By Partnership Network meetings, Duty of Care and Learning Working Groups, Information Management Working Group (IMWG), cluster coordination meetings, etc.

• Provide technical inputs and information to support the development and promotion of relationships with Standby Partners and contribute to the expansion and negotiation of new Standby Partnerships.

• Manage/update/maintain SBP Roster and other databases on Standby Partner surge requests and deployments as a source to analyse and identify trends and gaps in expertise.

• Support in defining and implementing of new standards, guidelines, and systems to monitor Standby Partner deployment performances, conducting regular analysis of progress, lessons learned and gaps, recommending action and solutions for improvement.

• Provide technical support on the development and updates of Memorandum of Understanding (MoUs), Letters of Agreement (LoA), Standard Operating Procedures (SOPs), tools, and guidelines, as necessary.

DOE Roster:

• Act as the Division’s focal point for the DOE Roster including SBP deployment requests.

• Coordinate as needed hosting the roster platform- both internal and external, on required upgrades and developments to the system.

• Communicate with and respond to support questions from DOE applicants and experts.

• Draft quarterly communication products on surge support (Roster and SBP) updates using and extracting data drawn from DOE Roster, to be distributed to colleagues, including DOE Regional Thematic Specialists’ and DOE HQ staff.

• Support with the planning and logistics of Roster workshops.

• Contribute to relevant proposal writing activities including drafting portions of project narratives, concept notes, budget, monitoring and evaluation, and implementation plans, from donors to the field.

• Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in International Relations or Social Sciences, Humanities, or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.


• Experience in emergencies in the field of preparedness and response;

• Experience in migration and crises issues including project development, and management;

• Experience working at an international level with the UN, international organizations, and non-government organization and in complex humanitarian operations, including conflict and post-conflict situations;

• Experience in liaising with donors, global partners, Permanent Missions, governmental authorities, other national/international institutions and INGOs.


IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database


Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.


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